Payroll / Finance Administrator

Willowbrook, IL

Full Time

Experienced

POSITION SUMMARY
A Payroll/Finance Administrator at Federal Heath Sign Company will handle all payroll processing duties and will work with and provide assistance to the Human Resources and Finance departments when necessary.

ESSENTIAL PAYROLL DUTIES AND RESPONSIBILITIES

Process weekly and semi-monthly payrolls using Dayforce HCM system to ensure compliance, accuracy, and efficiency. Run payroll and 401k reports.
Maintain payroll records and payroll documentation in compliance with federal and state regulations and company policies
Review and resolve timecard exceptions including missing punches, incorrect entries, and adjustment discrepancies
Reconcile accounting for benefit deductions withheld from the employees pay and coordinate with Benefits team members to ensure accuracy
Respond to payroll inquiries from team members, managers, and external agencies
Support year-end process, audits, and other payroll related projects as needed.
Partner with accounting on payroll reconciliations, accruals, and general ledger impacts
Maintain and apply Dayforce system configuration and updates
Process wage increases, title changes, salary adjustments, direct deposit entries. Calculate/deduct appropriate amounts from payroll checks for tax withholding, loans, support deductions, benefit deductions, and other wage garnishments.
Maintain the highest level of privacy and confidentiality
Resolve errors on paychecks and any payroll related issues.

FINANCIAL ADMINISTRATION AND SUPPORT

Process accounts payable invoices
Process manual wire and ACH payment transactions with CFO in our online banking portal.
Manage positive pay validation in our online banking portal, along with supporting the CFO with other miscellaneous banking matters.
Manage copier leases for all offices and facilities.
Serve as backup to staff accountant for customer payment posting to accounts receivable.
Other miscellaneous financial processing tasks as needed.

BASIC REQUIREMENTS/QUALIFICATIONS

Experience working with Dayforce software is strongly preferred

Proficient in using intermediate to advanced functions in Microsoft
Must be able to handle confidential information and interact with all levels of management and staff in a professional manner.
Ability to read and interpret documents such as wage garnishments, tax requirements, and labor laws

Ability to write routine reports and correspondence.

Exceptional follow-through, attention to detail and aptitude with numbers
Highly organized and able to easily shift priorities

Minimum of three (3) years related payroll and finance experience for a company with over 100 employees, preferably in multiple states/locations

Minimum High School Diploma required; Bachelor degree preferred

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Payroll / Finance Administrator

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